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Office Agent, Class I – RH-60 (Human Resources Service and Financial Service)

Workplace and Job Type

Bureau de Sept-Îles, Sept-Îles, Québec

Regular full-time

35 hours per week

Nature of work

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Characteristic functions

The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.

He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, by mail or direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.

He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.

As instructed, the employee carries out administrative operations related to aptitude tests and administers examinations.

The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses electronic mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.

The employee may be required to train new class I office agents as well as to coordinate the work of support staff.

If need be, he or she performs any other related duty.

Specific responsibilities include:

  • Accompany candidates through their selection process in the organization
  • Provide customer service to candidates
  • Prepare and organize selection committees
  • Welcoming candidates and supervising selection tests
  • Maintain and update filing systems
  • Carry out various administrative tasks, particularly in connection with data entry for payroll purposes

The profile we are looking for

  • Committed to providing excellent customer service
  • Excellent communication and interpersonal skills
  • Autonomous and dynamic
  • Excellent communication and interpersonal skills
  • Ability to work in a team
  • Knowledge of Microsoft Office Suite
  • Bilingual essential
  • Experience in HR management (an asset)

Required qualifications

Hold a Diploma of Vocational Studies in an appropriate specialty for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience.

Salary and working conditions

  • Salary between $22.36 and $25.00 per hour;
  • Possibility of obtaining a tax credit (up to $10,000) for graduates who completed within the last two years
  • 4 weeks vacation (depending on the date of hiring)
  • 7 sick days
  • Vacation between Christmas and New Year’s Day (closing of the school service center)
  • Most advantageous pension plan (RREGOP)
  • Group insurance plan of your choice
  • Employee Assistance Program.

DEADLINE TO APPLY: October 7, 2022

Application

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  • Max. file size: 1 GB.
  • Max. file size: 1 GB.
  • The Center de services scolaire du Littoral applies an access to equal employment program and invites women, members of visible minorities and members of minorities ethnicities, indigenous people and people with disabilities to apply.